Call to Order
The meeting was called to order at 10:00 a.m.

1.0 President's Welcome

1.1 Introductions - President Jean Beaumont welcomed all new members, especially our student representatives, Sarah Shumsky and Amanda Derksen. He felt that this would be an exciting school year, and indicated that he was in his fourth and final term.

2.0 Adoption of Agenda

2.1 Additions - Appeal from Oak Park to be listed under 7.1
2.2 Classification of Volleyball Tournaments - To be listed under 11.1
2.3 Manitoba Education Update - To be listed under 4.6

Motion - To accept the agenda as amended.
Tom Johnson / Mark Diboll CARRIED

3.0 Approval of Annual General Meeting Minutes

Motion - To approve the 2002 Annual General Meeting Minutes
Ross Metcalf / Murray Brown CARRIED

4.0 Business arising from Annual General Meeting

4.1 Junior Varsity Basketball Rules - With the change from quarters to halves for varsity basketball, the point was raised as to what we would do for junior varsity basketball.

Motion - That JV basketball consist of two sixteen minute halves effective the 2002/2003 season.
Dale Ready / Murray Brown CARRIED

4.2 Varsity Basketball Rules - With the adoption of the shot clock at the 2002 Annual General Meeting, we must consider the time that will be put on the shot clock, and as well as related rules. A committee will be struck to look into this and report to the February board meeting. It was suggested that the intent of the motion was a thirty second clock.

4.3 Discussion Group Results (From Annual Meeting) - Dale Ready suggested that a committee be struck to look at the Provincial Track and Field Championships. It was felt that several of our current volunteers have been there for many years and may be getting burned out. It was suggested that we make an effort to try and recruit new people to become involved with the hosting of the Provincials, and as well, begin to develop for a transition.

4.4 AAAA Schools Hosting - There have been some difficulties with AAAA schools hosting championships. It seems that there is a reluctance from the AAAA schools to want to host. This was discussed at the Annual General Meeting. A couple of suggestions included a zone levy or increasing individual AAAA zone fees to cover the cost of paying someone to host. This will be discussed at AAAA zone meetings.

4.5 Demonstration Sports - The current three year experiment of demonstration sports will conclude this year. It has been very successful and beneficial for the sports that have taken part, however there is a concern with the recognition by Sport Manitoba of the role that we play in this regard. We also must address the question of "what's next?". This is an issue that we must still deal with, however the general consensus was the demonstration sports would end this year.

Discussion also took place in regards to Sport Manitoba and our relationship with that organization. Morris had written a letter to Jeff Hnatiuk in July and had not yet received a response. There was concern that we have been dialoging with Sport Manitoba for several years and still have not been able to find out the roles they expect us to play in the sport development model. It was suggested that our President write a letter to Paul Robson who is the Chairman of Sport Manitoba to try and get the ball rolling.

Motion - that Jean Beaumont write a letter to the Chairman of Sport Manitoba to express our concerns.
Ross Metcalf / Mark Diboll CARRIED

4.6 Manitoba Education Update - Jacques Dorge reported that Jan Pickell, formerly of Sturgeon Creek Collegiate, has been hired by Manitoba Education to help develop a senior years physical education document.

5.0 Financial Report (to August 31st, 2002)

Motion - To accept the financial report to August 31st, 2002 as circulated
Mark Diboll / Tom Johnson CARRIED

6.0 Executive Director's Report

6.1 2002 Annual General Meeting - Morris reported that Southport at Portage la Prairie will no longer be hosting conferences. He is looking at two options for a new location. One is Misty Lake Lodge in Gimli and the other the Westward Conference Centre in Portage la Prairie.

6.1 Morris and former board member, Missy Penner, went out to Misty Lake Lodge to evaluate the facility and Morris went to Westward. Westward is being favoured due to its more central location, better meeting rooms and room prices. Morris recently confirmed that the Westward in Portage will be the location and Mark Diboll has volunteered to assist in negotiations and organization.

6.2 Sponsorship Update - Boston Pizza has agreed to become the major sponsor for the AAAA volleyball championships. They currently support us by providing product for the Champions Program, Hockey and Volleyball Provincial AAAA Luncheons, Board Meetings and other events.

McDonald's is considering becoming involved with the junior varsity volleyball championships.

Discussions with Reebok are taking place.

Tachikara's - Canadian supplier Rucanor, is not in business anymore. Negotiations are taking place with Tachikara USA who is now taking over North American distribution. We are anticipating that they will continue the sponsorship.

J. B. Trophies and Awards - are now sponsoring our calendars.

6.3 Student Leadership Conference - Three students from Manitoba went to the Student Leadership Conference held in Indianapolis this past July. Morris Glimcher and Blair Dugray accompanied as chaperones and drivers. It was an excellent conference and the participating students felt it was extremely worthwhile. They suggested that we host a Manitoba conference.

6.4 Champions - The Champions Program will take place on September 20th and 21st here in Winnipeg. Approximately 85 students from across Manitoba are registered. There's also already been interest shown for a February session. Morris will also apply for funding to see if we can host one in northern Manitoba.

6.5 On-Line Registration - The ExNet program is now working. There have been a few glitches, however the general consensus from school coaches and physical education personnel has been positive. They have been patient, and feel that the program will be very beneficial. Athlete of the Week and Tournament Registrations are now on-line as well.

6.6 Staff Update - Ron Paseshnik, former teacher at Silver Heights Collegiate is working part-time in the MHSAA office primarily with the Champions Program. Dorothée Boiteau is filling in for Susan Hoglund, as the Administrative Assistant.

6.7 Leave a Legacy Program - Morris circulated information on a charitable donation program called, "Leave a Legacy". People can create a legacy through insurance programs or living wills, and leave a donation for the MHSAA after they pass away. Morris is currently developing this program in greater detail and will circulate information to members and at Provincial Championships.

7.0 Correspondence

7.1 Letter of appeal from Oak Park High School - A letter was presented from Oak Park High School requesting that a grade eleven athlete be allowed to play junior varsity volleyball.

Motion - That the appeal presented from Oak Park High School be accepted.
Ross Metcalf / Tom Parker DEFEATED

Note: It was suggested that MHSAA create a definitive and clear policy on eligibility pertaining to International exchange students.

8.0 Board Representation at Provincials

8.1 Please review Provincial dates and locations and see where you may be able to represent MHSAA at an Opening Ceremony and Awards Presentation

Golf on September 27th in Killarney - Rhonda Young
JV Volleyball in Winnipeg - Tom Johnson and Murray Brown
"A" Volleyball girls in Ethelbert - open
"A" Volleyball boys in Grandview - Cam Kelbert
"AA" Volleyball in Winnipeg - Jan Watters and Fred Kelesnik
"AAA" Volleyball boys in St. Norbert - Tom Johnson and Dale Ready
"AAA" Volleyball girls in Sanford - Tom Johnson, Jan Watters and Dale Ready
"AAAA" Volleyball in Winnipeg - Jean Beaumont

Curling in Brandon - Rhonda Young Hockey in Brandon - Tom Johnson, Dr. Lauren Cartwright and Rhonda Young

JV Rural Basketball in Swan River - possibly Jan Watters
JV Urban Basketball in Winnipeg - Dr. Lauren Cartwright
"A" Basketball in Hamiota and Shoal Lake - open
"AA" Basketball in Minnedosa and Carberry - open
"AAA" Basketball in Winnipeg - Sarah Shumsky
"AAAA" Basketball in Winnipeg - Dr. Lauren Cartwright

Badminton in Winnipeg - Murray Brown
Urban Soccer in Winnipeg - Dr. Lauren Cartwright
Rural Track & Field - Mark Diboll
Provincial Track & Field - committee chaired by Jane Edstrom
Fastball in Virden - Open

9.0 Other Business

9.1 Morris expressed concern in regards to non-traditional MHSAA sports running "High School Championships". He indicated that several of these sports create their own rules and allow different eligibility, combining of schools, non-teacher supervision, etc. He was wondering whether there should be a common set of guidelines that all schools should maintain if they are going to participate in an athletic program. It was suggested that perhaps a Superintendent's Summit be held.

Morris will look into a Superintendent's Summit.

10.1 Crocus Plains Volleyball Tournament request - Crocus Plains High School asked if the tournament that they were hosting, could be considered as a AAA tournament in terms of the AAA qualification rule. While Crocus is a AAAA school, most of the teams that are participating are AAA and lower classifications. The board felt that this would meet the criteria.

Motion - That MHSAA accept the Crocus Plains request
Mark Diboll / Rhonda Young CARRIED

Motion - For the sport of volleyball and basketball, AAAA rural schools, may apply for AAA tournament status. The application must include an accurate copy of the tournament draw and a cover letter indicating their request. Applications must be submitted by September 30th for volleyball and December 6th for basketball. The tournament must have a minimum of 75% of the teams on the AAA or lower category.
Mark Diboll / Cam Kelbert CARRIED

11.0 Adjournment

Motion - That the meeting adjourn.
Tom Johnson / Murray Brown CARRIED