Board of Directors Meeting
Friday, September 12th, 2003 10:00 AM
4th Floor Boardroom, 200 Main Street

The meeting was called to order at 10:00 a.m.

Regrets:
Jim Henderson, Sarah Shumsky

1. President's Welcome

1.1 Introductions
President Metcalfe welcomed everyone, and thanked the membership for allowing him to be president. He looks forward to his position, and will value the input of the board of directors and the members.

2. Adoption of Agenda

2.1 Additions to Agenda.

MOTION: To accept additions and the agenda as circulated.
Cam Kelbert/Murray Brown
CARRIED

3. Approval of Annual General Meeting Minutes (September PACER)

MOTION: Accept Annual General Meeting as circulated.
Mark Diboll/Cam Kelbert
CARRIED

4. Business Arising from Annual General Meeting

4.1 Discussion Group Results
Morris indicated that the AGM feedback was very positive however we did not come to a consensus on several topics. People have commented that the discussions are great, but there is little follow up. Next year the group leaders need to draw a consensus from their group.

4.2 AGM location
The location was good, except for the air conditioning, which is to be fixed. Feedback was positive.

MOTION: That the AGM remain in Portage la Prairie at the Westward Inn for 2004
Fred Kelesnik/Murray Brown
CARRIED

4.3 AGM format
Morris requested feedback. Brian Plett stated that a few attendee's would like more discussion on the motions. Mark Diboll suggested that we prioritize the topics and leave time for the group to draw a conclusion.

5. Sport Manitoba Update - Jeff Hnatiuk, C.E.O.
Jeff Hnatiuk, President and CEO of Sport Manitoba, provided a background regarding where Sport Manitoba was, is, and needs to go. Possible direction of Sport Manitoba may require a more active relationship with the MHSAA. He noted that the Federal Government, when Denis Cordere was Minister, had provincial consultations regarding the direction of sport. Much of the feedback suggested more involvement with the education system. At the same time, Sport Manitoba has developed their MAPS (Manitoba Action Plan for Sport). Their conclusions stressed that sport in schools is a priority. Access to school gymnasiums was also stressed. Other factors that became clear is the need for better programs in the school system and accessibility to quality sport programs. Sport Manitoba feels that there are three distinct and separate systems, being used at this present time; a Regional delivery system, provincial sport delivery system and a school sport system. Sport Manitoba would like to mesh the three delivery systems for a more effective delivery of sport in Manitoba.

Sport Manitoba has met with Ross, Mo and Carey regarding how the school system can better mesh the needs and what needs are required from Sport Manitoba. Sport Manitoba is looking at MHSAA to be a major contributor to the sport delivery system in Manitoba and hopefully in the near future. Sport Manitoba has developed a task force to look at development of school sport, of which Morris is a member.

6. Financial Report (To August 31st, 2003)

MOTION: to accept the financial report as presented.
Jean Beaumont/Rhonda Young
CARRIED

7. Executive Director's Report

7.1 MHSAA Committees
Morris circulated a list of the committee's that require board and member involvement.
Morris stressed that it is important for board members to provide leadership in these areas.

Volunteers are:
AGM:Murray Brown, Brian Plett, Mark Diboll, Don Thomson
Current Issues: Dr. Lauren Cartwright, Don Hurton, Jean Beaumont, Brian Plett
Rural Development: Don Thomson, Cam Kelbert, Ken Friesen, Rhonda Young
Constitution: Mark Miles, Jean Morton
Elibibility: Mark Diboll, Dale Ready, Ken Friesen, Don Thomson, Fred Kelesnik
Management: Ross Metcalfe, Jean Beaumont, Murray Brown, Mark Diboll

7.2 Sponsorship Update
Morris noted that we have renewed most of our sponsors from last year. A new sponsor is Manitoba Telecom System. They will be sponsoring all-star t-shirts for provincials and they will be creating a link to 'My Winnipeg.com', which is a very popular website. They will also be covering phones, long distance and cellular service. Manitoba's Credit Union will be sponsoring the medals for our championships. Radio station, Freq 107 will be doing a sport show for a few minutes a every Monday. We will be looking at them for promotions as well.

7.3 Champions
A lot of interest again this year. At present we are at 85 for the September workshop. Pending the response, another session will take place in February.

7.4 Website/on-line registration
We are still encouraging schools to submit their logos onto our website. There were some gliches that hopefully will be taken care of very soon.

7.5 Staff Updates
No real changes. Ron Paseshnik, a retired teacher is working part time in the office for his second year, mainly on the champions program.

7.6 High School Sports Week
Will be October 18-25. A media kickoff will take place on October 8. The Winnipeg Free Press will provide promotional advertisements, during to the week. This is the first year of this week across Canada and every province is attempting to participate. The Minister of Education said he will be declaring a proclamation.

7.7 CSSF Meeting
This is the first week of October in St. John's. Morris and Ross will be attending. This is a great opportunity for the provincial high school sport associations to come together to share ideas and discuss common issues in their province and around Canada.

7.8 Usana Fund Raising Initiative
Usana donated $1200.00 to MHSAA to become a part of their initiative. There is potential for MHSAA to gain some financial spin off. They promote fiber bars, vitamins, health shakes, etc. This is a unique fundraiser that has tremendous potential.

8. Correspondence
Jeff Hnatiuk, President and CEO of Sport Manitoba forwarded a letter regarding to future development of the delivery of sport in the school system. This was a follow up of the discussions between Sport Manitoba and MHSAA. (see #5)

9. Board Representation at Provincials
Rural Soccer in Birtle and Shoal Lake on Oct. 17 & 18 Ken Friesen
Cross Country in Killarney on Oct. 18 Open

JV Rural Volleyball in Winkler on Nov. 21 & 22 Fred Kelesnik
JV Urban Volleyball in Winnipeg on Nov. 21 & 22 Murray Brown
"A" girls Volleyball in Landmark on Nov. 27-29 Cam Kelbert
"A" boys Volleyball in LaBroquerie on Nov. 27-29 Jean Beaumont
"AA" girls Volleyball in Morris on Nov. 27-29 Fred Kelesnik
"AA" boys Volleyball in Niverville on Nov. 27-29 open
"AAA" Volleyball in Virden on Nov. 27-29 Don Thomson
"AAAA" Volleyball in Winnipeg on Dec. 1 Brian Plett & Murray Brown

Curling in Gimli on March 4-6 Erik Arnason
"A/AA" Hockey in Swan Lake on March 12-14 Ross Metcalfe
"AAA/AAAA" Hockey in Winnipeg on March 14, 23 & 24 Ross Metcalfe

JV Rural Basketball in Ste. Anne on March 12 & 13 Cam Kelbert
JV Urban Basketball in Winnipeg on March 12 & 16 Brian Plett
"A" girls Basketball in Treherne on March 19 & 20 Don Hurton
"A" boys Basketball in Glenboro on March 19 & 20 Don Hurton & Rhonda Young
"AA" Basketball in Carman on March 18-20 Fred Kelesnik & Ken Friesen
"AAA" Basketball in Flin Flon on March 18-20 Don Thomson
"AAAA" Basketball in Winnipeg on March 18-20 Jean Beaumont

Badminton in Portage on May 7 & 8 Mark Diboll
Rural Track and Field in Brandon on June 4 & 5 Mark Diboll & Don Thomson
Urban Soccer in Winnipeg on June 4 & 5 Murray Brown & Lauren Cartwright
McDonald's Track and Field in Winnipeg on June 11 & 12
Fastball in Killarney in June 11 & 12 Rhonda Young

10. Other Business
10.1 Jean Beaumont commented on the National Federation of State School Association, (NFHS) conference in Chicago where Morris was presented with a NFHS Citation Award, along with eight others, in front of 950 people. It was a great honor for our association, as Morris is the first in Canadian to ever been recognized by this association.

11. New Business
11.1 Junior Varsity Volleyball & basketball declaration from Rural to Urban championships.

MOTION: that Junior varsity rural and urban volleyball and basketball teams must participate in their own respective category.
Fred Kelsnik/Don Thomson
CARRIED

11.2 Morris read a report regarding a hockey suspension at provincials. The individual received a gross misconduct penalty, for unacceptable behavior and damage to property. The individual received a two game suspension from the referee. Morris proposed a five game suspension. The board agreed.

11.3 Making Connections - Scheduled for April. Carey and Fred will be looking for student volunteers to organize and run the conference. Erik and Sarah, our student board representatives will be the co-chairs.

12. Adjournment
MOTION: to adjourn

NEXT BOARD OF DIRECTORS MEETING IS FRIDAY, NOVEMBER 14