Board of Directors Meeting Minutes
Monday, November 15, 2004

In Attendance:
Ross Metcalfe Fred Kelesnik Ken Friesen Ron Taylor Don Hurton
Mark Diboll Tony Carvey Murray Brown Mark Miles Rhonda Young
Carey Lasuik Morris Glimcher

1.0 President's Welcome - Ross Metcalfe welcomed all in attendance

2.0 Adoption of Agenda
Motion: To approve the agenda as circulated.
Tony Carvey/Murray Brown
CARRIED

3.0 Adoption of September 20, 2004 Board Meeting Minutes
Motion: To adopt the Minutes from the September 20th Meeting as circulated.
Fred Kelesnik/Mark Miles
CARRIED

4.0 Business Arising from the September 20, 2004 Board Meeting
- All business is on the agenda

5.0 Financial Report (To October 31st, 2004) - Morris reviewed the financial report as submitted.
Motion: To accept the Financial Report as presented.
Mark Diboll/Rhonda Young
CARRIED

6.0 Executive Director's Report

6.1 High School Sports Week - Morris indicated that High School Sports Week was a low-key affair this year. Several schools took part, however it is still not gaining as much acceptance as we would like. A resource booklet will be compiled and circulated next year, well in advance of the event.

6.2 Sponsorship - Morris reviewed the current sponsorships. He indicated that he had a meeting with MTS and they are very excited about expanding their sponsorship. McDonald's is also considering some other opportunities within the MHSAA.

6.3 CSSF Meeting - Ross Metcalfe, Carey Lasuik and Murray Brown attended the Annual Meeting of the Canadian School Sports Federation in Quebec City. They felt it was a great opportunity for information sharing, and learning what other provinces do and how they operate. Manitoba will host this meeting in 2007.

6.4 Parents As Good Sports - The Parents As Good Sports Seminar for mid-October was postponed due to insufficient interest We will reconsider this in the future.

6.5 Website updates - ETS database program has been slow in coming from BCG, our supplier. It is hoped that we will be able to get this up and running for basketball, however it will be in place next year for volleyball for sure.

6.6 Champions - The Champions Program was again very successful with 75 participants attending. Although numbers were down a little bit, it was thought that this might be a result of the later start of the school year. Many schools that normally come in September have indicated that they will be attending the February workshop.

6.7 Meeting with the Manitoba Teachers' Society - Morris Glimcher, Mark Miles and Murray Brown will be meeting with the provincial executive of the Manitoba Teachers' Society on November 18th. The MTS Executive invited us to discuss supervision at championship. We also intend to discuss the dates of the SAG weekend.

6.8 Strategic Planning Session - A strategic planning session will be held in January. We will invite up to three representatives per zone, the Board of Directors and other interested individuals.

6.9 Sport Legacy Trust Application - Sport Legacy Trust applications are due on January 10th, 2005. After considerable discussion, it was agreed that the two projects that will be submitted would be as follows:

§ Supporting the upgrading of the Track & Field facilities at Stonewall Collegiate and

§ Re-submitting a project to create a virtual High School Hall of Fame and records database online.

These projects were identified as priorities at the Annual Meeting.

Motion: To support this project for online Hall of Fame and Stonewall Track upgrading for Sport Legacy Grant Applications.
Don Hurton/Ron Taylor
CARRIED

6.10 Meeting with Metro Superintendents - Morris and Ross have been invited to meet with the Metro Superintendents to discuss high school athletics.

7.0 Game Plan Evaluations/Updates - Morris presented the Game Plan Summary and provided an update on all points. Some of the areas are lagging behind a little bit and the committee structures must be put together and acted upon. Rural and Regional Officials Development, and the Issues Committees hope to meet in January.

8.0 Correspondence

8.1 Brandon - a letter was received from Brandon School Division inquiring about "shared campus" situations.

8.2 Scholarships - A letter was received from Advanced Education Minister, stating that the government could not match our scholarships.

9.0 Board Representation at Provincials - Volleyball - Carey reviewed the Board Expectations and schedule of appearances at opening ceremonies etc. at the meeting.

10.0 Other Business
- Committee updates - Morris reviewed committee members and expectation

11.0 New Business - none

12.0 Adjournment

Motion: To adjourn the meeting
Mark Diboll/Murray Brown