Board of Directors Meeting
Friday, November 14, 2003 9:30 a.m.
4th Floor Boardroom, 200 Main Street

In Attendance:

Regrets:
Erik Arnason, Sarah Shumsky, Jacques Dorge, Jean Beaumont,

1.0 President's Welcome

2.0 Adoption of Agenda

2.1 Additions/changes to Agenda.
2.2 J.V. Provincials
2.3 Teacher Supervision

3.0 Adoption of September 12, 2003 Minutes
MOTION: That the minutes of September 12 meeting be carried
Cam Kelbert/Mark Diboll
Carried

4.0 Business Arising from September 12th Meeting

4.1 Sport Manitoba
Nothing more to report since the September meeting with Jeff Hnatiuk.
4.2 High School Sports Week
Reasonably successful for first time. Several schools profiled week. We are developing a resource kit for next year.

4.3 CSSF Meeting - Ross
This meeting provided an excellent opportunity to network with the other provincial associations and compare issues and share resolution. It is very worthwhile.

5.0 Financial Report (To October 31st, 2003)
MOTION: That the financial report be accepted as circulated.
Murray Brown/Fred Kelesnik
Carried

6.0 Executive Director's Report

6.1 Sponsorship
Sponsorship with Manitoba Telecom Systems has been confirmed. We have a three year agreement which covers long distance, cell phones, office phone rental and internet. They will also be supplying all-star and MVP t-shirts for provincials. McDonald's has expanded their sponsorship to include Hockey, this year.

6.2 Track & Field Summit - Carey
There has been ongoing discussions with track and field coaches and a lot of valuable information shared and issues raised. It may be time to have a summit to consider these 'issues' and the development of the sport in general. A summit is scheduled for Tuesday, January 27. Athletics Manitoba will also take part and assist with some of the costs.

6.3 Champions
Twenty-four schools were represented with 82 students in attendance. It went very well. The next session will be held on February 6 & 7, 2004.

6.4 Committee Update
Management committee - Management committee was supposed to meet on October 15th, however that meeting was postponed. A second management meeting was to be held on November 5th but was rescheduled to November 14th, prior to the board of directors meeting.

Awards - A number of retired physical educators have been approached to handle the awards evaluation, especially the year-end awards including the CIBC scholar athlete awards and the athlete of the year. The initial response seems positive. The executive director will still be part of that committee.

Annual General Meeting - This committee has not yet met but will be doing so very shortly. Some of the aspects that this committee will address include the general format of the annual meeting, as well as content.

Some suggestions for this years meeting include the possibility of getting a school choir or band to sing/play at the national anthem before the luncheon, perhaps getting the RCMP to bring in the flag (in full dress uniform), have a formalized printed program for the awards luncheon with pictures of all recipients and a formal head table.

Other activities include a Monday evening activity for the participants and looking at having the Monday night steak barbeque at the golf course rather than the hotel. The hotel has forwarded an updated menu and pricing has yet to be determined.

Eligibility - The eligibility committee was scheduled to meet on September 18th, but due to a small number of appeals, conducted the meeting by phone and email. Next eligibility appeal meeting is scheduled for December 9th.

Current Issues - The current issues committee has not yet met, however this will be happening very shortly. Some of the issues that need to be discussed include the future of demonstration sports, and a review of co-op schools and teacher supervisor rules.

Rural development - The rural development committee should be meeting in the near future and one of the areas to discuss is officials training in rural Manitoba, especially for the sports of volleyball and basketball.

Constitution Review - This is currently taking place.

6.5 Game Plan proposals
The MHSAA has to submit it's game plan to Sport Manitoba for funding. Progress reports were circulated. For the February meeting, we need to establish priorities that need to be addressed. This is part of the Game Plan that is due by mid May.

6.6 Sport Legacy Trust
The Planned Giving Program is one initiative that Morris is pursuing. Another is an online MHSAA Hall of Fame.

MOTION: To approve the "Planned Giving" Campaign as the sport legacy trust application.
Murray Brown/Don Thomson
Carried

6.7 Curling Initiative
A new initiative in cooperation with the Manitoba Curling Association was developed, called "School House Rocks". A press conference was held at River East two weeks ago with Guy Hemmings in attendance. The purpose of the program is to further develop curling in each school.

7.0 High School Hockey

7.1 Game Start times
A few years ago, the MHSAA hosted a Hockey Summit and the leagues discussed game start times and it was agreed that no league games should begin prior to 4:30 pm. The Winnipeg league has not followed up and many games start during school time. The league states that it is a facility problem. The MHSAA has received several concerns from administrators.
The board instructed Morris to write a letter to the President of the WHSHL asking why the agreement isn't being followed?

7.2 Play-off dates
Morris indicated that the Winnipeg league may have problems in meeting the deadline dates.

7.3 Summit
Is it time for another hockey summit?

8.0 Other Business
8.1 Junior Varsity provincials
Carey raised an issue that some "A" and "AA" schools may have a team that is eligible for both the JV and the varsity provincials. It was also noted that a team is using a player at the jv zone championships, that played varsity all year and never played a jv game until zone playoffs. This doesn't fit the spirit of the rule, BUT, the "A", "AA" rule allows that. The spirit of the rule passed was that JV players be used to help FIELD a JV and varsity team. It seems that some schools have interpreted the rule differently and are using the rule to BETTER their teams. After discussion, Carey was asked to develop a proposal for the next board meeting and AGM.

8.2 Board reps to provincial volleyball championships were reviewed. Board members will receive a schedule, contact, expectations and speaking notes for these championships.

9.0 New Business
9.1 Morris received a letter from Crocus Plains requesting teacher/supervisor from another school be allowed to supervise the JV volleyball.

MOTION: to allow Crocus Plains a teacher/supervisor from the division to accompany their JV volleyball team.
Don Thomson/Don Hurton
Carried

10.0 Adjournment
MOTION: to adjourn
Murray Brown/Cam Kelbert
Carried