Board of Directors Meeting
MINUTES
Friday, February 21st, 2003

1.0 Call to Order

In Attendance:
Jean Beaumont - President	Dr. Lauren Cartwright - Urban Rep.
Murray Brown - Urban Rep.	Jim Henderson - Urban Rep.
Jan Watters - Urban Rep.	Mark Diboll - Rural Rep.
Fred Kelesnik - Rural Rep.	Tom Johnson - Rural Rep.
Dale Ready - Rural Rep.	Rhonda Young - Rural Rep.
Ross Metcalfe - MASS	Tom Parker - MAST
Jacques Dorge - Manitoba Education	Amanda Derksen -? Rural Student Rep.
Sarah Shumsky - Urban Student Rep.	Carey Lasuik - MHSAA
Morris Glimcher - MHSAA	Jeremy Thiessen - MHSAA (University student)
Christine Pearson - MHSAA

Regrets: Cam Kelbert - Rural Rep

2.0 Adoption of Agenda
2.1 Additions/Amendments to agenda
Letter from Westmount
Increasing zone fees
Making Connections

Adoption of Agenda as revised

3.0 Approval of November 18th 2002 Board Minutes
Adoption of Minutes as circulated

4.0 Business Arising from the November 18th meeting

4.1 Sport Manitoba
Morris and Carey met with Sport Manitoba representatives to express continued concerns regarding funding. They have agreed to assist with the JV championships, on a deficit budget, up to $1000.00 each. They still have not directly addressed the funding issue and Morris and Carey will continue discussions. The travel subsidies from the Sport Manitoba Regions may be increasing. Tom Johnson asked for this to be put on the agenda for the zone president's meeting.

4.2 Superintendents Summit
Morris wrote to John Carlyle requesting a Superintendents summit. Carlyle replied that they have too many meetings right now, but, did invite Morris and our Superintendent's rep. (Ross Metcalfe) to their executive meeting. A presentation or panel discussion may take place at the fall MASS meeting.

4.3 Winkler Situation
Each of the four Winnipeg zones will compete in a home and home series with Winkler in 2003-04. Dale Ready felt that this is a good time, with zone restructuring, to place Winkler into a zone. He feels that in time, it could work. President Beaumont stated that the MHSAA remains committed to Winkler's concerns. President Beaumont met with St. James and Pembina Trails Superintendent's and suggested a pilot project however the response was very negative.

4.4 Council of School Leaders Board Representation
The Management Committee had proposed the elimination of the member at large and physical education rep.-female positions and adding a position from the Council of School Leaders (Principals). Dr. Cartwright mentioned that the council is attempting to get more involved and that they do bring back information from the representatives of their various committee's/ associations. She believes that they are attempting to network for very positive reasons. The board agreed to this and a draft notice of motion was approved.

5.0 MPETA
Grant McManes of the Manitoba Phys. Ed Teachers Association wrote a letter requesting that no volleyball tournaments be scheduled for the weekend of the CAHPERD conference, and that the provincial volleyball championships be extended one week. MPETA is hosting the CAPHERD conference, on the weekend of October 23-25, 2003 and they would like to have this request granted to encourage greater attendance.

MOTION: that the MHSAA not sanction any tournaments during the CAPHERD conference weekend. (Rationale being that it is a National conference and we should promote professional development.) Tom Johnson/Tom Parker 7-5-1 CARRIED

6.0 Financial Report (To January 31st, 2003)
MOTION: That the financial report be accepted as circulated Dale Ready/Rhonda Young CARRIED

7.0 Executive Director's Report

7.1 Tournament/Game starting times
Mo circulated a memo to schools and administrators requesting feedback regarding teams/students leaving school early for league games, and tournaments. He received an almost unanimous response that this is a local issue and the principal's concern.

7.2 Canadian High School Sports Week (Oct. 18 - 25, 2003)
Morris suggested that we celebrate this day at the rural soccer and cross-country running championships. He also recommended we develop a province wide initiative to support this week. Dale Ready, Jim Henderson and Mark Diboll volunteered to sit on the committee.

7.3 Sports Schools
Presently, this is not a concern. Morris is concerned that this may become an issue in the future and suggested that we be proactive now. President Beaumont suggested that it be placed on the AGM agenda as a discussion topic. Ross Metcalfe clarified that Warren operates a hockey curriculum, NOT a sport school.

7.4 Representation to Sport Manitoba "Sports in Schools" committee
Sport Manitoba has created a task force to address "sports in schools", specifically sports using school gymnasiums and community use in schools, etc. Morris and Tom Parker are on the task force. The first meeting is at the end of March.

7.5 Basketball Hall of Fame
Morris recommended that the MHSAA donate $500.00 to the Manitoba Basketball Hall of Fame.

7.6 Sponsorship
Morris has our University student sending out numerous proposals for sponsorship. Boston Pizza has been a very enthusiastic new sponsor. The new Manitoba Hydro sportsmanship banners were well received and although nominations were low, the response was positive.

7.7 Pilot Program - Parents As Good Sports Morris received information regarding a parenting program being introduced in the United States. They are willing to come to Manitoba to conduct a pilot program. The purpose is to promote positive parenting in sport. It is a two day workshop. Morris will attempt to have this as a session at CAPHERD conference as well.

MOTION: That the Board endorse Morris to bring the Parents As Good Sports pilot program to Manitoba. Lauren Cartwright/Dale Ready CARRIED

8.0 Annual General Meeting

8.1 Board Motions/meeting format
This years AGM will be at the Westward Inn (Canad Inns) in Portage la Prairie. The discussion groups will be Monday afternoon, in a meeting room for each classification. If we do have a speaker, it will be Monday morning.

Potential motions were circulated.

The first motion is regarding Junior Varsity eligibility. It was felt that we must be consistent with Cross Country and Track and Field as well as JV Volleyball and Basketball. The motion would read; Eligibility for JUNIOR athletes for Track and Field, Cross Country Running and JV Volleyball and Basketball, be under the age of 17, as of midnight of the current school year, August 31. FURTHERMORE, that students are eligible to participate in the junior category for two years only. In determining the two year clause, member schools must count grade 9 (S1) as the first year. The athlete's eligibility begins upon enrolment in (S1) and is allowed two consecutive years of competition from time of enrolment in (S1).

MOTION: to forward this notice of motion, on behalf of the board of directors to the AGM. Rhonda Young/Murray Brown CARRIED

The second motion is regarding restructuring the board. It is to allow a position on the board of directors for a rep from the Council of School Leaders, and that the representative must be a senior high school administrator, and that the positions of female physical education rep and member at large eliminated.

MOTION: to forward both notices of motion, on behalf of the board of directors to the AGM. Tom Johnson/Ross Metcalfe CARRIED

A housekeeping item regarding the online registration forms (school information sheet and eligibility sheets). At this time, many schools have not entered email addresses, home phone numbers and coaches of sports. The board supports the concept and next year, schools must FULLY complete their online registration forms, or face a fine. The handbook would now read;

Failure to submit, or fully complete school information online registration by the deadline date may be subject up to a $100.00 fine.

9.0 New Business

9.1 Golf Provincials
Carey brought up a concern that the Provincial Golf Championships take a considerable amount of time to complete. We have approximately 16 boys teams and 13 girls teams, which means there is substantial waiting at each tee off. We allow the teachers to golf as well, and that one round of golf now takes a minimum of 5.5 hours to complete. It is difficult for the golfers to compete at their best when they have to wait at tee off boxes for such a long time. Furthermore, teams are always attempting to depart before the awards presentation because the day has taken so long. It was unanimous that the teachers no longer be allowed to golf during the championships, in order to reduce the "congestion" at the event

9.2 Board representation at Provincials
Carey confirmed the Board of Directors for the upcoming Provincials. (Representatives are listed in the September minutes)

9.3 Representation to Regional Sport Associations
Sport Manitoba requested that we have representatives sit on the regional sport associations. Presently Dale Ready sits on the Central Region, Tom Johnson sits on the Interlake Region. Morris is looking for volunteers to sit on other region associations. Morris will also send out requests in an update.

9.4 Wesmount girls hockey co-op
Five schools have co-opted to play in exhibition games. They were approved for one year, and they are requesting for permission for another year.

MOTION: That Westmount girls hockey co-op be extended another year. Moved: Fred Kelesnik/ Mark Diboll CARRIED

9.5 Zone fee increase The MHSAA has the lowest membership fees in Canada. Morris circulated a scale that Alberta, Saskatchewan, Ontario, Nova Scotia, British Columbia and New Brunswick use. Those Provinces have membership fees, team fees, provincial entry fees, etc. The rationale for an increase in Manitoba is that we have added J.V. championships, Sport Manitoba funding has been decreased, and the Association has expanded.

A motion for the next meeting to be prepared.

9.6 Making Connections
Amanda Derksen asked when the next Making Connections would be. Carey mentioned that last year we agreed, that it the conference would be held every second year.

10.0 Adjournment
Tom Parker/Amanda Derksen CARRIED