Board of Directors Meeting
Friday, February 20, 2004 9:30 AM

In Attendance:
Ross Metcalfe, Murray Brown, Cam Kelbert, Brian Plett, Mark Diboll, Rhonda Young,
Fred Kelesnik, Ken Friesen, Sarah Shumsky, Morris Glimcher, Jill Henderson - U of M rec student, Carey Lasuik

Absent:
Erik Arnason, Don Thomson, Dr. Lauren Cartwright, Tom Parker, Jean Beaumont,

1.0 President's Welcome

2.0 Adoption of Agenda

2.1 Additions/changes to Agenda.

3.0 Adoption of November 14, 2003 Board Minutes

MOTION: approval the November 14, 2003 Board Minutes as presented.
Moved by Fred Kelesnik/Mark Diboll
CARRIED

4.0 Business Arising from November 14th Meeting

4.1 Sport Manitoba - Schools in Sport Task Force
Both Morris and Tom Parker are members of this committee. Sport Manitoba is discussing various roles for sport in school, such as; access to gymnasiums, junior high sports, etc. It is very much still in the discussion phase. Sport Manitoba would like to make a presentation at our annual general meeting. We will recommend Sport Manitoba make their presentation on the Sunday evening.

4.2 Sport Manitoba - Education representative to Board
Morris is looking for suggestions for potential representatives to the Sport Manitoba board of directors.

4.3 Manitoba Teachers Society
Mark Diboll, Ross Metcalfe and Morris met with MTS president, Brian Ardern and VP Pat Isaak. This was a great opportunity for both sides to develop a relationship and a better understanding of both associations. Discussion regarding teacher supervision was one of the topics as well as other dialogue. It was felt that this was a very positive meeting.

4.4 Track & Field Summit
The summit was attended by almost 50 coaches, almost half rural and half urban. Some of the topics discussed were; improvement of rural and McDonald's championships, development of school track and field programs, potential Winnipeg qualifying meet, sanctioned meets, provincial standards and qualifications and meet manager program. The morning addressed specific rural and urban agenda items. Most of the afternoon was devoted to development track and field in the school system. The results of the summit are posted on the website and an invitational meet rotation is also listed.

4.5 Champions
There was very good representation with 66 students in attendance, from across the province. Students enjoyed the program and the presentors were well received. We have funding secured for next year. Jim Rondeau the Minister responsible for healthy lifestyles was in attendance. Mike Beareaguard of CBC will do a national news story about two College Beliveau students who were grade 5 students of the program and are now champions leaders.

5.0 Financial Report (To January 31st, 2004)

MOTION: Financial report be accepted as circulated
Moved: Rhonda Young /Don Hurton
CARRIED

6.0 High School Hockey (start times) - Tom Johnson of Winnipeg League

On behalf of the Winnipeg High School Hockey League (WHSHL), Tom Johnson made a presentation in defense of their early game starts. Tom explained that according to their league constitution, teams are to do their best to arrange ice times no earlier than 4:30 pm. This can be difficult with many arenas and community clubs. Some of the community clubs have a hierarchy of usage and dictate ice times. Morris and Tom agreed to meet with stakeholders towards finding ice time starting after 4:30pm.
The second issue that the WHSHL wanted to discuss is the uniform rule that the MHSAA has. Tom argues that hockey is the single most expensive high school sport and the revenue that a hockey player can bring in, in return for advertising on a jersey, should be allowed. The league understands that they cannot violate the MHSAA advertising rules at provincial championships, but felt that teams should be allowed to support their sponsors in regular league and in tournaments. Morris has stated that he has informed the league in many times over the years that they cannot have sponsorship on uniforms in sanctioned tournaments and in provincial championships. Morris suggested that the league put in a motion to address this.

7.0 Executive Director's Report

7.1 Teacher Supervision (MTS)
Morris sent a note to the board to consider allowing a teacher from their division to represent the team rather than only a teacher from that school at a sanctioned event. This was also a concern of MTS. Morris has been asked to write a notice of motion to allow a representative of the school to supervise a team under certain provisions and guidelines.

7.2 High School Hockey - uniform advertising appeal

MOTION: to deny the appeal
Don Hurton/Fred Kelesnik
CARRIED

7.3 Hazing
Morris informed the board about a conference he recently attended that had hazing discussed as a serious topic item. He mentioned that there was an incident in the USA where a student died. Morris will be pursuing policies, education and guidelines for schools to consider. There was an incident with a Manitoba school earlier this year. Morris will continue being proactive regarding this issue. A hazing handbook is being developed.

7.4 Meeting - Minister of Education
On March 8, the MHSAA has scheduled a meeting with the Minister of Education. We attempt to meet on a regular basis just to keep communication open. Purpose of the meeting is to establish some dialogue. Ross, Morris and Carey to attend.

8.0 Eligibility - JV
Carey stated that during the previous volleyball season, there were a number of concerns regarding the JV rules, especially in the "AA" category. Carey explained that the intent of "A" and "AA" schools to have unlimited JV and varsity eligibility rules was for the purpose to field teams, not to better teams. He explained that he received some calls during zone championships, where a zone convenor asked if a JV player who has not played a JV game all year, can play. According to our existing rule, they can, and this is in violation of the intent of the rule. Some schools have been following the intent of the rule and their students are wondering why other schools can violate the intent and they do not. Motion passed to go to the June AGM is as follows:
Whereas; the intent of "A" and "AA" schools being allowed unlimited games at the varsity level was to assist schools in forming JV and varsity teams, and not to better a team(s)
Whereas some schools have athletes that play on both teams, meaning that those athletes may play much more than the 25 game limit.
Whereas some athletes may not play any JV games until the zone playoffs

Be it Resolved; That "A" and "AA" schools for the sports of volleyball and basketball, if a "JV" eligible student competes in more than six games at the varsity level. (league, exhibition or tournament)(tournaments count as two games/matches), then that student would be ineligible for JV provincial competition.

Be it further Resolved; that this rule be in effect beginning in the 2004-05 season.

9.0 Sponsorship Requests
Morris has had requests from several organizations requesting various levels of sponsorship. Morris has rejected these requests for the reason that we are a not for profit organization and we do not have the resources to sponsor other activities or events. The board endorsed this action.

10.0 Parents as Good Sports Workshop
Morris is pursuing the idea of bringing some specialists from the USA to do a parent workshop. Morris is requesting the endorsement of the board to bring this pilot workshop to Manitoba for minimal cost. The board endorsed his request.

11.0 Executive Director's Evaluation
Morris has developed an evaluation document for the Executive Director position. The management committee reviewed the document and made some revisions. The intent is for the board to complete the document every two years, and then the management committee would review it with the Executive Director. The feedback would include a written evaluation.

12.0 Annual General Meeting

12.1 Format
Morris indicated that he pursuing some changes in the AGM format to include more business and more social activities. We need to do a better job of identifying outcomes and action plans from our discussion groups that are tangible, realistic and conclusive. Carey and Morris will develop a strategy to assist this process. It was suggested that detailed background information be provided and why issues are brought forward.

12.2 Social Activities
Morris is looking into having a comedian and casino evening during the AGM

13.0 Game Plan
Ongoing.

14.0 Tenders
Morris is developing the 2004-05 tenders. He is studying the Moreno Volleyball (verses the Tachikara). He has a concern that there are very limited distributors.

15.0 Other Business
- Morris received information regarding a National age class competition during the weekend of the MHSAA provincial championships. They requested the MHSAA to move our urban soccer championship weekend. The staff will look further into this request.
- Morris highlighted that the MHSAA considered demonstration sports and it was a worthwhile experiment. As a result, Rugby has grown, Baseball will be sanctioned starting in 2005 and Wrestling has been dropped. The MHSAA will not be considering future demonstration sports in the immediate future.
- Morris received a request from a Winnipeg zone that they receive more money from the gate receipts. The board recommended that Morris to leave the funding and gate revenue system statues quo.

16.0 New Business
16.1 Presentation from Sarah Shumsky
(Presentation will be emailed to all board members and placed on the MHSAA website.)

16.2 Correspondence
Letter from Sisler regarding a unique eligibility concern.
There was a consensus to allow the appeal.

Letter from Vincent Massey (Bdn) for an eligibility of a student, who transferred at the start of second semester.
There was a consensus to allow the appeal.

Letter from Wawanesa for a student who started school at an earlier age.
There was a consensus to deny the appeal. (the letter was very vague)

17.0 Adjournment

MOTION: to adjourn