Board of Directors Meeting
Friday, April 23rd, 2004 9:00AM

In attendance: Ross Metcalfe, Dr. Lauren Cartwright, Murray Brown, Brian Plett, Mark Diboll, Fred Kelesnik, Ken Friesen, Don Thompson, Cam Kelbert, Rhonda Young, Don Hurton, Tom Parker, Cam Kelbert, Jacques Dorge, Sarah Shumsky, Morris Glimcher, Carey Lasuik, Kimberley Boultbeee

Absent: Eric Arnason, Don Hurton, Jean Beaumont

1.0 President's Welcome
President Metcalfe welcomed everyone. He congratulated board members Murray Brown and Don Thomson for winning their respective basketball provincials.

1.1 Sport Manitoba Youth Volunteer of the Year
Ross congratulated Sarah Shumsky, our urban student representative who was recently selected as the Sport Manitoba Youth Volunteer of the Year.

1.2 River East Student
Kimberley Boultbee, a student from River East Collegiate is joining the office until mid June as she is doing a work placement.

2.0 Adoption of Agenda

2.1 Additions/changes to Agenda.
2.2 Rugby
2.3 COSL

MOTION: That additions/changes to the agenda be accepted.

Mark Diboll/Fred Kelesnik
Carried

3.0 Adoption of February 20, 2004 Board Minutes
MOTION: That the minutes of February 20, 2004 meeting be accepted as circulated.
Murray Brown/Tom Parker
Carried

4.0 Business Arising from February 20th Meeting
4.1 Sport Manitoba - Board representation
Dave Shyiak of Brandon, a retired physical education teacher, will be the new Education representative on the Sport Manitoba Board of Directors
4.2 Schools in Sport Task Force
This is an ongoing committee. Sport Manitoba will be making a presentation at our AGM. They are looking for a better blend and cooperation between community and school sport, from junior high to S4. They are looking at the role that MHSAA can play.

4.3 Tenders
The tenders have been mailed out. Morris noted that the order for tenders has decreased significantly from last year. We need to evaluate whether the MHSAA needs to offer this service.

4.4 Board Motions for AGM
- Supervision at provincials
This motion is a result of our discussion at the February meeting and a meeting with MTS. From these discussions it has been decided that it be appropriate for a teacher from the school division be allowed as the teacher/supervisor, rather than a teacher from the school.

- Junior Varsity/Varsity eligibility
This motion was passed by the board at the February meeting.

- Task force to review future championships
This motion has been put forward so that notices of motions regarding expansion of championships can be reviewed. It is important for zones to understand the impact on the finances, human and community resources that adding more sports can have.

4.5 Meeting with the Minister of Education
Ross, Morris, Jacques and Carey met with the Minister of Education, Peter Bjornson. It was a very positive meeting and the minister is supportive of athletics. He wants to be visible in high school sport. At this time, there is not potential for financial assistance.

5.0 Financial Report (To March 31st, 2004)
MOTION: That the financial report (to March 31, 2004) be accepted.
Mark Diboll /Ken Friesen
Carried

6.0 Hockey Provincials
Went very well. An experiment this year allowing the "C" division champs from the Winnipeg league to compete in the "A/AA" championships was attempted. The rural leagues were approached last spring with this idea and agreed. After evaluation, the "A/AA" championship will remain rural and the Winnipeg league will not have an entry.

7.0 Basketball Provincials
The basketball championships went extremely well. The hosts did a wonderful job and some new ideas and concepts were introduced.

8.0 Executive Director's Report

8.1 High School Sports Week
National high school sport week will be the third week in October. We will encourage the membership to increase their exposure to salute high school sport week.

8.2 Game Plan/Strategic Plan
The first draft was circulated and approved.

8.3 Sponsorship
Morris has forwarded a proposal into Manitoba lotteries. There has been no response to date. McDonald's is interested in expanding their relationship with us. We began a three year relationship with MTS this year and are looking at expanding this.

8.4 Sport Legacy Trust
The "Leave a Legacy" proposal was not accepted.

8.5 Hazing
A few issues have been brought to our attention. Morris would like to develop some awareness and guidelines.

8.6 Parents As Good Sports
Morris to pursue this and look at initiating a pilot project in Winnipeg to tie in with high school hockey.

8.7 Student Leadership Conference
The Making Connections conference seems to have run it's course. Morris is investigating the possibility of a student leadership conference. He attended one in the USA a few years ago and there are some ideas and concepts that may work here.

8.8 New website options
- Master schedule
We would like to purchase a program that allows all the zones for to post their league schedules and scores through our website. There would be work required from each zone sport convenor. They would be given a password that allows them to get into the system. Once they are in the system, they basically complete a form that allows us to display their schedule. As well, it allows them to post the score of each of those games.

MOTION: That the board endorse the purchase the ETS system for approximately $3200.00.
Rhonda Young/Murray Brown
Carried

9.0 Annual General Meeting

9.1 Format
Will be at the Canad Inns (same hotel as last year). Format will be almost the same as last year.

9.2 Social Activities
Mark Diboll and Morris are pursuing the idea of either a casino night or hypnotist on the Monday night.

9.3 Sponsors
Sport Manitoba is sponsoring the Monday breakfast. In return, we will be dedicating a half hour of discussion groups to discuss their ideas. Manitoba Hydro will continue the awards luncheon and Platinum Promotions and Home Run Sports sponsor Monday evening Bar-b-que. MPETA will sponsor the golf prizes.

9.4 Discussion Group topics
- Role of amateur sport system and school system
Sport Manitoba will be involved in this.

- New championships, activities - implications, expenses
- Priorities for MHSAA - next 5 years
Try to identify where we should be going in the next five years.

- Website tools
Discuss the ideas of a master schedule and communication through our website.

10.0 Other Business

10.1 Letter from Crocus Plains regarding rugby
After lengthy discussion, Morris will approve this girl to play at Crocus Plains for this year, on the understanding that she will be transferring to Crocus Plains for next year.

10.2 COSL Representative
Ron Taylor, principal of Edward Schreyer School in Beausejour will be their representative to our board starting in the 2004-05 year.
10.3 Rugby
After lengthy discussion, the board endorsed Morris to use his discretion in making eligibility and coop decisions. Also, Morris is to use his discretion in setting a deadline date for the status of each of the demonstration sports regarding their time frame for full sanctioning.

11.0 New Business

12.0 Adjournment

Mark Diboll

Zone Presidents Meeting
Friday, April 23rd, 2004 9:00AM

In Attendance:
Board of Directors: Ross Metcalfe, Jean Beaumont, Dr. Lauren Cartwright, Murray Brown, Brian Plett, Mark Diboll, Fred Kelesnik, Ken Friesen, Don Thompson, Cam Kelbert, Rhonda Young, Don Hurton, Tom Parker, Jacques Dorge, Eric Arnason, Sarah Shumsky, Morris Glimcher, Carey Lasuik

Zone Presidents:
Zone 1 - Mike Babb, Elmwood Zone 2 - Jane Edstrom, Nelson McIntyre
Zone 3 - Nick Dyck, Pembina Trails Zone 4 - Fred Kelesnik, Morris
Zone 5 - Robert Arnason, Gimli Zone 6 - Jeff Small, Treherne
Zone 7 - Wendy Radcliffe, Rivers Zone 8 - Dave Sigvaldson, Rorketon
Zone 9 - Steve Densmore, Virden Zone 10 - Al Wilson, Birtle
Zone 11 - Craig McIntosh, Hapnot Zone 12 - Nick Janzen, Linden Christian
Zone 13 - Don Dulder, Niverville Zone 14 - Michelle Bazinet, Kildonan East
Zone 15 - Barb Coulter, Crocus Plains

The notices of motions were presented. A question and answer period took place for clarification of any of the motions.

Morris presented the format, accommodations and cost for the upcoming AGM in Portage la Prairie.

Carey informed everyone that the Urban Student Representative for the board of directors position is open. More information is posted on our website.