Board of Directors Meeting Minutes
Friday, April 11, 2003 9:00 AM

1.0 Call to Order
In Attendance:
Jean Beaumont - President Dr. Lauren Cartwright - River East
Murray Brown - Oak Park Jim Henderson - U of Winnipeg Coll.
Mark Diboll - Portage Coll. Amanda Derksen - Morris
Fred Kelesnik - Morris Tom Johnson - Stonewall
Dale Ready - Garden Valley Cam Kelbert - Landmark
Rhonda Young - Souris Ross Metcalfe - Interlake Sch. Div.
Morris Glimcher - MHSAA Carey Lasuik - MHSAA

Regrets: Jan Watters, Tom Parker, Jacques Dorge, Sarah Shumsky

2.0 Adoption of Agenda
2.1 Additions/Amendments to agenda
- letter from Freestyle Wrestling
Jim Henderson/Cam Kelbert
CARRIED
3.0 Approval of February 21, 2003 Board Minutes
(These minutes are now posted on the MHSAA website.)
Ross Metcalfe/Jim Henderson
CARRIED

4.0 Business Arising from the February 21st meeting
4.1 Sport Manitoba update
Morris met with the "Schools in Sport" Task Force of Sport Manitoba. This committee has a very broad mandate, and MHSAA is just a small part of that. Morris chatted with the CEO of Sport Manitoba regarding our situation and funding concerns. The CEO agreed and a meeting should take place very soon.

4.2 High School Sports week
Morris will circulate a media release with information about what the week is all about. He is attempting to have a meeting with the Minister of Education to declare this as an official week. Morris will ask all leagues to try and do something special to commemorate this week.

4.3 Sponsorship
Our sponsorship arrangement with All Canadian Sport has expired and they will not be renewing. McDonald's is reviewing their sponsorships across Canada. Morris feels confident that our relationship is solid enough that this partnership will continue.

4.4 Parents as Good Sports Program
Morris indicated that he is in discussions with two former professors from Stanford University who are developing a "parents education" program. We hope to bring them to Winnipeg for a presentation. The National Federation endorses this program.

4.5 Annual General Meeting
- Motions from the Board
The board motions were discussed and approved. They will be posted on the website on Monday.
- Meeting format for AGM
All professional development and AGM business sessions will take place Monday morning. Monday afternoon will be totally dedicated to discussion groups. The motions will be voted on Tuesday morning. The AGM is at the Westward Conference Centre in Portage la Prairie.
- Discussion group topics
- Tier proposal(s) for "AAAA" volleyball and basketball
- Fees for all category schools will be discussed
- Moving the golf championships into June.
- Seeding for provincials. Specifically the emphasis on conference championships.
- The role of the MHSAA with sports that are not under the MHSAA umbrella.
- Community championships and club programs versus MHSAA championships in the same sport at a similar age group (duplication).
- Finding schools to host championships is becoming more of a concern with the increase of championships that we are operating.
- Website tools as a communication between MHSAA and coaches. People are missing out on opportunities that may benefit their student athletes. What else can we do to make the website more effective and interactive?

5.0 Financial Report (February 28th, 2003)
MOTION: To accept the financial report as circulated.
Mark Diboll/Murray Brown
CARRIED

6.0 Correspondence
6.1 Letter from Freestyle Wrestling
MOTION: That we write a letter in response to their concerns that we have dropped wrestling as a demonstration sport, and offer them an invitation to meet with us. The letter is to also state that the MHSAA support the decision of the Executive Director.
Ross Metcalfe/Tom Johnson
CARRIED

6.2 Letter from Zone 15 requesting to rescind the board decision not to sanction tournaments during the CAHPERD weekend.
MOTION: We remove the ban on hosting tournaments on the CAHPERD weekend.
Ross Metcalfe/ Cam Kelbert
DEFEATED

6.3 Letter from Waskada to expand hockey Co-op to four schools.
Received as information
Mark Diboll/Murray Brown
CARRIED

7.0 Executive Director's Report
7.1 Game Plan
Morris will circulate the proposed Game Plan document, for the upcoming year. He stressed that it is important for us to make it clear that we need to address our funding from Sport Manitoba. We have expanded our championships and are doing more development in rural Manitoba. Issues Morris would like addressed is rural officials development and the increase of "non sanctioned" sports in schools.

7.2 Sponsorship
Morris raised the question of whether the MHSAA should pursue the Manitoba Lotteries Foundation for sponsorship for scholarships. The board's response was that this is a very grey area. President Jean Beaumont sensed that the board did not feel comfortable with this.
Home Run Sports is attempting to fill the void from Athlete's Wear. We are discussing a relationship with them and conversations have been very positive.

7.3 Tenders
Tenders will be going out very soon. Tenders assist schools in obtaining competitive pricing.

7.4 Sport Legacy Trust
Last year, we received substantial funding for our online registration system. We received approval, for this year, in the amount of $25,000 slated for a weight training building and other equipment at the Legion Peace Gardens Athletic Camps. The other application, which was not accepted, was for "an online" Hall of Fame.

8.0 Other Business
8.1 MASS
Morris and Ross Metcalfe made a presentation at the Superintendents Association Executive meeting. They discussed many issues such as non-sanctioned sports being run in schools. Ross commented that many of the superintendents were not aware of some of the issues raised. Ross felt that it was a very positive and educational meeting. MASS is looking at holding a panel discussion at their Fall meeting to address some of these issues.

9.0 New Business
Morris informed the board that Amanda Derksen, of our board, has been nominated for the youth volunteer of the year award at the Sport Manitoba awards. She won!!! Congratulations!
The Garden Valley concern was mentioned again. It is still a work in process and Garden Valley is considering applying to the new Zone 3.

10.0 Adjournment
MOTION: To adjourn
Mark Diboll/Ross Metcalfe
CARRIED

ZONE PRESIDENTS MEETING:

In Attendance:
Jean Beaumont - President Ross Metcalfe - Interlake Sch. Div.
Murray Brown - Oak Park Jim Henderson - U of Winnipeg Coll.
Fred Kelesnik - Morris Mark Diboll - Portage Coll.
Dale Ready - Garden Valley Tom Johnson - Stonewall
Rhonda Young - Souris Cam Kelbert - Landmark
Morris Glimcher - MHSAA Carey Lasuik - MHSAA

Zone 1 Nancy Galas - Elmwood Zone 2 Hub Berube - Coll. Beliveau
Zone 3 Grant McManes - Louis Riel Sch. Div. Zone 4 Fred Kelesnik - Morris
Zone 5 Robert Arnason - Gimli Zone 6 no rep
Zone 7 Ken Friesen - Carberry Zone 8 Dave Sigvaldason - Rorketon
Zone 9 Steve Densmore - Virden Zone 10 Dennis Robinson - Hamiota
Zone 11 Craig McIntosh - Hapnot Coll. Zone 12 Leo Naaykins - St. Boniface
Zone 13 Don Dulder - Niverville Zone 14 Dwenda Arnold - Shaftesbury
Zone 15 Kevin Neufeld - Crocus Plains Zone 16 no rep