| BE
IT ENACTED AND IT IS HEREBY ENACTED as a by law of MANITOBA
HIGH SCHOOLS ATHLETIC ASSOCIATION INC. (hereafter called
the "association") as follows: |
| Registered
Office |
| 1 |
The
Registered office of the Association shall be in the City
of Winnipeg in the Province of Manitoba and at such place
therein as the directors of the association may from time
to time decide. |
| Corporate
Seal |
| 2 |
The
Seal of the Association, which shall be in the custody
of the Executive Director of the Association, shall be
in such form as shall be described by the Directors of
the Association, and shall have the words "THE MANITOBA
HIGH SCHOOLS ATHLETIC ASSOCIATION INC." endorsed thereon. |
| Board
of Directors |
| 3 |
The
affairs of the Association shall be managed by a Board
of not fewer than six nor more than twenty-five directors.
Members shall be elected for two year terms at the Annual
General Meeting and the position shall be vacated if: |
|
a)
If a board member shall resign his/her office by delivering
a written resignation to the Executive Director, |
|
b)
If at a special general meeting of the members or at a
special meeting of the Directors called for that purpose
a resolution is passed by two-thirds for those who are
present at the meeting that he/she be removed from office,
and |
|
|
c)
Upon death. |
| 4 |
Board
positions will consist of: |
|
a)
President |
|
b)
Past President |
|
c)
4 rural representatives one of which must be an administrator
(principal or vice-principal), the other three representatives
may be a physical education teacher, a teacher/coach,
physical education supervisor, or administrator). |
|
d)
4 urban representatives one of which must be an administrator
(principal or vice principal), the other three representatives
may be a physical education teacher, a teacher/coach,
physical education supervisor, or administrator). |
|
e)
One female physical education representative. |
|
f)
One member at large. |
|
g)Appointed
members to the Board would include representation from
the
- Manitoba Association of School Superintendents
- Manitoba Association of School Trustees
- Manitoba Education and Training. |
|
h)Two
student representatives to be selected from Athlete Advisory
Committee (one rural and one urban). |
| Terms
of Office |
| 5 |
Elections
shall occur in odd and even number years as follows: |
|
a)
Odd Number Years (6 positions) |
|
i)
|
President |
|
ii)
|
Past President |
|
iii)
|
Two Urban Representative |
|
iv)
|
Rural Administrative Representative |
|
v)
|
One Rural Representative |
|
Even
Number Years (6 positions) |
|
a)
Two Rural Representative |
|
b)
One Urban Representative |
|
c)
One Urban Administrative Representative |
|
d)
Physical Education Representative (female) |
|
e)
Member at Large |
| No
member of the board of directors may serve in any one
position for more than two consecutive terms. |
| MEETINGS
OF DIRECTORS |
| 6 |
Place
of Meeting: Board meetings may be held either at the head
office or elsewhere within |
|
Notice:
A meeting of Board of Directors may be convened by the
President or the Executive |
|
consent
in writing to the meeting being held in their absence.
Notice of any meeting or irregularity |
| 6 |
After
the election of the Board of Directors at the Annual General
Meeting, the first meeting of the |
| QUORUM |
| 7 |
A
majority of number of authorized Directors shall form
a quorum for the transaction of business. |
| VOTING |
| 8 |
Questions
arising at any meeting of Directors shall be decided by
a majority of votes. In cases of |
| POWERS
OF DIRECTORS |
| 9 |
The
Directors may exercise all such powers of the Association
as set out by the Corporations act |
|
In
addition, the Directors shall set rules and regulations,
(subject to approval and amendment) as |
|
a)
|
Membership; |
|
b)
|
Age; |
|
c)
|
Eligibility; |
|
e)
|
Activities; |
|
f)
|
Awards; |
|
g)
|
Sanctioning; |
|
h)
|
Association
fees; |
|
i)
|
Travel
and Accommodation; |
|
j)
|
Referees
fees; |
|
k)
|
Clinics; |
|
l)
|
Financial
Operation; |
|
m)
|
Intent
to Participate; |
|
n)
|
Penalties
and Protests; |
|
o)
|
Sportsmanship
Policy; |
|
p)
|
Classification; |
|
q)
|
Zone
structure; |
|
r)
|
Starting
time of Competition; |
|
s)
|
Interzones; |
|
t)
|
Wildcard
Game(s) |
|
u)
|
Organization
of Championship Tournaments and Meets; |
|
v)
|
Location
of Championship Tournaments or Meets; |
|
w)
|
Regulations
for Sport Commissions; |
|
x)
|
Voting
Procedures for Elections of Directors; |
|
y)
|
Such
other rules and regulations as may be required by the
Association. |
| FOR
PROTECTION OF DIRECTORS AND OFFICERS |
| 10 |
No
Director or officer for the time being of the Corporation
shall be liable for the acts, receipts, |
| PRESIDENT
TO BE CHIEF EXECUTIVE |
| 11 |
The
President shall be Chief Executive Officer of the Association;
he/she shall preside at all |
|
If
the President has resigned or has to be removed from office,
the past president will fulfill the |
| RESPONSIBILITY
OF VICE-PRESIDENT |
| 12 |
In
the absence of the President from time to time one of
the Vice Presidents (one of 3 urban |
| RESPONSIBILITY
OF THE EXECUTIVE DIRECTOR |
| 13 |
The
Executive Director shall attend all meetings of the Board
and all meetings of members and |
| EMPLOYEES
AND AGENTS |
| 14 |
The
Board may appoint such agents and engage such employees
as it shall deem necessary |
| BY-LAW
AMENDMENTS |
| 15 |
Proposed
changes or amendments to by-laws or regulations must be
presented to the Association |
|
The
Executive Director shall be responsible for having copies
of these proposed changes sent out |
|
By-laws
or regulation amendments may be passed by a majority vote
of those attending the |
|
An
Administrator is defined as the Superintendent, Principal
or Vice-Principal of a member school. |
|
Each
member of the Board of Directors shall be entitled to
one vote |
|
Notices
of motions and motions regarding change in the by-laws
or regulations may be submitted |
|
There
shall be no voting by Proxy. |
| FISCAL
YEAR |
| 16 |
The
Fiscal year of the association shall end on March 31. |
|
Any
motion passed at an Annual General Meeting will be in
force for a minimum two year period |
| ANNUAL
GENERAL MEETING |
| 17 |
a)
There shall be an Annual General Meeting of this Association.
The exact time and place of the meeting is to be set by
the Board of Directors and all zones and other council
members are to be notified at least eight weeks prior
to the date set. |
|
b)
Special meetings of the Association may be called by the
Board of Directors. |
|
c)
The Board of Directors will meet at such times and places
as required and these meetings will be called at the discretion
of the President. |
| 18 |
Each
zone is allowed three votes at the A.G.M., one of which,
must be an administrative vote. |
| |
a)
ABSTENTIONS: Each motion will require a majority of the
votes cast, that is to say abstentions will not count
as negative votes. |
| |
b)
MOTIONS FROM THE FLOOR: In order for a motion to be accepted
from the floor 75% of all those who are eligible to vote,
must vote for consideration of the motion. This means,
that if there are 20 votes in attendance, then 15 votes
must approve a motion to be considered. In this case abstentions
do count. |
| |
c)
ELIGIBILITY ISSUES: In order for an eligibility issue
to pass, this must take 66% of all eligible votes . This
means, that if there are 20 votes in attendance then 14
votes are required. In this case, abstentions do count.
|
|
d)
NOTICES OF MOTION: All motions must be submitted to the
Executive Director at least eight weeks prior to the AGM
or by the deadline date circulated. Each motion must have
a date of implementation included. |
