Board of Directors Meeting
Wednesday, September 21, 2005

1.0 President's Welcome
1.1 Introductions
In Attendance: Ross Metcalfe, Mark Diboll, Tony Carvey, Cam Kelbert, J.J. Ross, Ken Friesen, Mark Miles, Don Thompson, Brian Plett, Dale Ready, Don Hurton, Rhonda Young, Tom Parker, Kellee Taylor, Shana Robinson, Morris Glimcher, Carey Lasuik

Regrets: Jacques Dorge

2.0 Adoption of Agenda
2.1 Additions/changes to Agenda.
Add the Northern Ontario presentation at AGM.

Moved:
Tony Carvey/Mark Diboll
CARRIED

3.0 Review of the Annual General Meeting
Sport Manitoba received good feedback to their proposal. It was not what they were hoping for, but it gave them a base for future direction. There was good feedback from the discussion groups. Overall, it was a huge success.

4.0 Business Arising from the Annual General Meeting
4.1 Discussion Group results/Sport Manitoba
Sport Manitoba understands that our membership was not receptive to their proposal. They would still like to expand their relationship with MHSAA. It may be in areas of communication, Coaches development, more formal relationship with the Provincial Sport Organizations. They still want to promote the community alliances and at this time MHSAA doesn't feel that it is our responsibility, that is more of a local issue. They would like to develop a student initiated leadership course, which we will definitely assist them with. They would still like to develop a memorandum of understanding where the relationship is more formalized with a representative from them on our board and a representative from MHSAA on our board.

People interested in sitting on a liaison committee are Mark Miles, Rhonda Young, Don Thomson

4.2 2006 Location (Portage or Brandon)
The Victoria Inn of Brandon have made us a very good offer.

MOTION: Morris to pursue the potential to move the AGM to the Victoria Inn in Brandon.
Tony Carvey/Brian Plett
Carried

4.3 Future Format
Next year, instead of the discussion groups by classification, we will be doing them by sport and issues in specific high school sports. We can rotate the sports from year to year. Suggestion was to involve PSO's more into the AGM, as well as the Coaching Associations and the Manitoba Games Council to attend the AGM.

4.4 Game Plan
We need to discuss the priorities and direction of the MHSAA and our strategic plan. Morris will conduct another membership survey, possibly in November.

4.5 NorWossa Presentation
They felt very positive and were very happy with the reception that they received at the AGM. The next step is for them to take it back to their membership, in late November. As MHSAA, we need to look into how we could involve them in our competitions and championships. Ideas were discussed at the AGM, but at this time, they are simply ideas. Costs of involving them need to be reviewed along with zone structures.

5.0 Financial Report & Investment Summary
Morris mentioned that it is the start of the school year and we are in a good financial situation.

MOTION: To accept the report as presented
Rhonda Young/Ken Friesen
CARRIED

6.0 Executive Director's Report
6.1 High School Sports Week
This is a national week from October 16-22. A resource package has been sent to the schools with ideas and posters. We are presently working on a supplement with the Winnipeg Free Press, with cooperation from other partners.

MOTION: to approve the completion of the supplement, including some of the costs that will be incurred.
Mark Miles/Don Hurton
CARRIED

6.2 Human Rights Case
We have two human rights cases pending. One is curling. We declined the request to allow a girl compete on a boys curling team, when there wasn't enough interest for a girls team. Human rights has appealed it and we will be allowing it.

Second request is for a girl to play on a boys hockey team, when a girls hockey team already exists. It was brought to our organization last year, and we declined it. They have now pursued Human Rights action.

The board has agreed to maintain our decision on this case and continue.

6.3 Committees
Morris is looking forward to members to join the AGM committee and long range planning:
AGM Committee: J.J. Ross, Mark Diboll, Dale Ready, Brian Plett, Rhonda Young, Don Hurton

Long Range Planning Committee: Don Hurton, Mark Diboll, Cam Kelbert

6.4 New website/web tools
Feedback indicates that this website is easier to browse. Seems to flow better and the drop down menus are good and it is user friendly. We do know that we do receive numerous hits.

6.5 Sponsorship Update
Manitoba Moose will provide 2 x $1,000.00 scholarships and support the Free Press supplement.
Easton is going to give us four high end hockey sticks, which we will in turn give to the leagues to award at all star games. They are also offering other sports equipment, such as skates and maybe some purchasing deals.

The Birchwood Group is very interesting in becoming a sponsor with the MHSAA. The dialogue is very positive.

6.6 PowerPoint Presentation
Some very good quotes from prominent members of our community. We need more Manitoba high school sport pictures to be placed into the PowerPoint. It will be available on our website.

6.7 CSSF Meeting - September 30 - October 4
Morris Glimcher, Ross Metcalfe, Carey Lasuik and Murray Brown will be attending in Moose Jaw.

6.8 Physical Activity Coalition of Manitoba
This is a group of organizations related to physical activity. Sport Manitoba has suggested that we become a part of this. We have agreed to be a part of the group.

6.9 Urban Soccer Issues
We are trying to develop a relationship with them that will allow to operate in the same fashion that they had prior to 2005. This is for the Urban soccer championships only.

6.10 Hapnot Collegiate - Flin Flon status - Hapnot Collegiate is concerned about their population and being unable to be competitive with the larger school in the zone. They were wondering if they could compete in Saskatchewan for volleyball and basketball but in Manitoba for the rest. The Board felt that they would have to pick one or the other.

6.11 Eligibility Appeals

MOTION: To approve an overage appeal

Moved: Mark Miles/Rhonda Young
DEFEATED

7.0 Correspondence
7.1 Hockey Appeals
- West Kildonan
MOTION: To accept the appeal from West Kildonan to utilize skaters from other schools for girls hockey for this year only.
Mark Miles/Dale Ready
CARRIED

7.2 Russell
Morris will work the schools involved to allow them to form a hockey coop.

7.3 Letter from St. Norbert to allow grade 9 players to play on their hockey team. Morris to investigate

8.0 Other Business
8.1 Representation at Provincial Championships
- Carey asked Board member to volunteer to attend various Provincial Championships

9.0 New Business
9.1 Portage Collegiate - "AAAA" school in 2006
We will be assisting them in attempting to become a member of a conference for Volleyball and Basketball.

9.2 Mileage rates
MOTION: With the increase cost of gas, to increase mileage rates by 5 cents per Km.
Mark Diboll/Don Thomson
CARRIED

9.3 Zone commitment to Provincials
Discussion concluded that if a zone does not attend a championship that they regularly attend or have teams/athletes in, it will be an automatic $200.00 and the zone be suspended from future championships for a period to be determined by the board of directors.

10.0 Adjournment
Next Board Meetings:

NOVEMBER 8, Tuesday
FEBRUARY 23, Thursday

MOTION: To adjourn
Don Hurton
CARRIED