Board of Directors Meeting
Monday, September 20th, 2004

In attendance:
Ross Metcalfe - Interlake Sch. Div. Mark Diboll - Arthur Meighen
Fred Kelesnik - Morris Tony Carvey - Fort Richmond
Ken Friesen - Carberry Murray Brown - Oak Park
Don Thomson - Neelin Mark Miles - Maples
Ron Taylor - Powerview (COSL) Rhonda Young - Souris
Don Hurton - MASS Jacques Dorge - Manitoba Education
Tom Parker - MAST Erik Arnason - Gimli (student rep)
Shana Robinson - Fort Richmond (student rep)
Morris Glimcher - MHSAA Carey Lasuik - MHSAA

Regrets:
Brian Plett, Jean Beaumont

1.0 President's Welcome
President Ross Metcalfe welcomed everyone for another new and exciting school year. He especially welcomed new board members, Ron Taylor, Mark Miles, Shana Robinson and Tony Carvey.

2.0 Adoption of Agenda

2.1 Additions/changes to Agenda.
- The Horizon Project - new business.

MOTION: to accept the agenda as amended. Mark Diboll/Don Hurton
CARRIED

3.0 June 2004 Annual General Meeting

MOTION: To accept the June 2004 annual general meeting minutes as information.

Murray Brown/Don Thomson
CARRIED

4.0 Business Arising from June 2004 Annual General Meeting

4.1 Schools in Sport Task Force
Sport Manitoba was pleased with the information exchange during the discussion groups. Morris sits on a committee reviewing the whole process. Discussions are positive and ongoing. They are at least a year away before any kind of implementation.

4.2 Discussion Groups Feedback
The discussion groups are very important and the staff reviews the feedback. There was a general consensus to informally utilize an online scheduling/scoring system. A "Parents as Good Sports" workshop will be piloted, starting in October. We received feedback that the PACER can be put online, but schools appreciate an initial mailout in September, which has been done.

5.0 Financial Report (To August 31st, 2004)

MOTION: To accept the financial report as presented:
Rhonda Young/Fred Kelesnik
CARRIED

6.0 Annual General Meeting

6.1 Evaluations
The evaluations were positive. For new attendees, it was a positive learning experience. The delegates enjoyed the location as it is quite central. The Canad Inn in Portage la Prairie is tentatively booked for 2005.

6.2 Date and location for 2005

MOTION: the 2005 AGM be hosted at the Canad Inns in Portage la Prairie on June 19, 20 and 21, 2005.
Mark Diboll/Ron Taylor
CARRIED

7.0 Executive Director's Report

7.1 High School Sports Week
High School Sports Week will take place October 16-23. Posters will be mailed out this week. We would like to promote the week better so more schools will take advantage of it. This week is a great opportunity to promote high school sports, coaches appreciation and the positive benefits of school sport. For 2005, Morris would like to solicit people for a promotions committee and create a resource package.

7.2 Sponsorship
We have maintained our sponsors for this year and in some cases support has increased. Manitoba Telecom Services was very pleased with their first year of sponsorship and are looking to expand their relationship. McDonald's is our biggest corporate partner. Boston Pizza, a rather recent sponsor, is very happy with their relationship. They provide product to many of our events and cash for the "AAAA" volleyball championships. CIBC, who sponsored the Scholar Athlete awards for the past 10 years, has moved in another direction and have ended this relationship. Manitoba's Credit Unions was excited to pick this up. They have increased the amounts to 4 - $1000.00 scholarships. Coca Cola is still onboard. The Manitoba Milk Producers has changed their name to the Dairy Farmers of Manitoba. Total sponsorship for MHSAA is in the proximity of $50,000 (cash and services).

7.3 CSSF Meeting
The Canadian School Sports Federation annual meeting is in Quebec at the end of this month. This is an excellent opportunity for the provinces to compare issues and share information. It is a great networking opportunity for the Executive Directors, Presidents and other volunteers.

7.4 Hazing
Hazing is an issue that we identified last spring and included in our Game Plan. There have been some serious incidents in the United States and some in Manitoba, most recently in a non-sport context in the Pas, as well as with the Winnipeg Football Club. We will address this issue and develop a template and policy statement to circulate within the schools.

7.5 Parents As Good Sports
The idea of a parent education course was discussed last year. Morris has made contact with two former Stanford University professors that have put together a workshop for this. The MHSAA will host a workshop with parents, referees and the athletes. We will be hosting two trainers' in-services, October 13 & 14 in Winnipeg as a pilot project.

7.6 Student Leadership Conference
Our Making Connections workshop has run its course and it may be time to look at a new direction. Morris and Blair DuGray took some students to Indianapolis for a conference, where topics such as recruiting, hazing, etc were discussed. It also included many ideas for schools to promote and better the school sports programs in there schools. Morris will gather more information and present a concept paper.

7.7 Website updates
The website is definitely being utilized with over a million hits last year. Were looking at student "sign up" section.

- Master schedule/database program (ETS) - There are a few zones that are going to attempt putting their volleyball schedules online. We will attempt this scheduling/scoring system as a pilot project with any zones that are willing to try it.

7.8 Champions
The Champions program is a drug and alcohol cross-mentoring workshop for school student leaders. It has been ongoing for approximately nine years. We are presently looking for new 'team' of facilitators. The October workshop is filling up fast and we are looking at hosting another one in late winter.

8.0 Eligibility Appeals - September 22, 2004
Presently there are four appeals, with a few more expected to come in. Extenuating circumstances are the main reason for the appeals. Overage and graduated students are not considered.

9.0 Correspondence
There are two correspondence letters:
9.1 two female students at West Kildonan want to try out for the boys hockey team. The school does have a girls hockey team.

MOTION: To accept the request as presented. Mark Miles/Ron Taylor
DEFEATED

9.2 From the University of Winnipeg Collegiate regarding high school hockey. The request is for University of Winnipeg Collegiate hockey players to play on other high school hockey teams.

MOTION: to accept the request as presented.
Ken Friesen/Fred Kelesnik
DEFEATED

10.0 Board Representation at Provincials

Golf - Ken Friesen
Rural soccer - Ron Taylor in Pinawa
Cross Country - Carey
JV volleyball Rural - Rhonda Young
JV volleyball Urban -
"A" volleyball - Don Hurton
"AA" volleyball - Fred Kelesnik and Rhonda Young
"AAA" volleyball - Don Thomson
"AAAA" volleyball - Ross Metcalfe and Murray Brown
curling - Rhonda Young
"A/AA" hockey - Rhonda Young??
"AAA/AAAA" hockey - Ross Metcalfe
JV basketball Rural - Ken Friesen
JV basketball Urban - Toney Carvey
"A" basketball - Rhonda Young
"AA" basketball - Fred Kelesnik
"AAA" basketball - Don Thomson
"AAAA" basketball - Murray Brown
badminton - Mark Diboll
Rural track and field - Ross Metcalfe
Urban soccer - Mark Miles
McDonald's track and field -
Fastball - Mark Diboll
Baseball - Don Thomson

11.0 Other Business
11.1 The Horizon project:
Don Metz, a University of Winnipeg professor is researching the idea of volunteerism, specifically regarding teacher coaches. His grant was approved and he will be using the MHSAA as a communication tool to circulate the survey. We will publish the results.

12.0 New Business

13.0 Adjournment

MOTION: meeting to be adjourned
Don Thomson/Fred Kelesnik

NEXT MEETING: November 15, 9:30 AM, Sport Manitoba.