Board of Directors Meeting
Monday, November 18th, 2002 10:00 AM
4th Floor Boardroom, 200 Main Street

1.0 Call to Order

2.0 Adoption of Agenda
2.1 Additions to Agenda.

MOTION: To accept the agenda as amended.

Moved: Fred Kelesnik/Mark Diboll CARRIED

3.0 Approval of September 13th, 2002 Minutes
(These are now posted on the web site)

Moved: Jim Henderson/Dale Ready CARRIED

4.0 Business Arising from September 13th, 2002 Meeting

4.1 "AAAA" Zones Hosting Provincials
Morris had proposed raising "AAAA" zone fees, to be used towards Provincials, with the "AAAA" zone presidents. The response has not been favorable. Zones will therefore be expected to host these championships as assigned.

4.2 Sport Manitoba Update
Mo and Carey met with Sport Manitoba. They lobbied for increased funding for expansion of our activities. To date, nothing has changed. Without financial support, expansion is difficult. We will eliminate demonstration sports effective June 30, 2003.

4.3 Superintendents Summit
Morris has written a letter to John Carlyle, chairperson of the Superintendents Association for their comments and endorsement. We are waiting for a reply. We are also considering a summit for hockey.

4.4 Other
Tom Parker suggested that MAST receive information regarding hockey.

5.0 Timed Item 10:30 AM
5.1 Ross Wedlake made a presentation requesting support for the Manitoba Basketball Hall of Fame. There is a permanent home for the hall of fame, at the University of Winnipeg Duckworth Centre. There are three categories, which are team, builders and athletes. There are glass display cases, to be showcased at certain times of the year. There is also a website (www.mbhof.com). They are requesting the MHSAA for a donation of between $250.00 - $999.00. They are approaching the MHSAA because many of the athletes and coaches have developed through the high school system. (refer to 9.4 for more discussion)

6.0 Financial Report (to October 31st, 2002)

MOTION: Financial Report be accepted as circulated

Moved: Murray Brown/Rhonda Young CARRIED

7.0 Executive Director's Report

7.1 Sponsorship Update
- We have expanded our relationship with the Winnipeg Free Press for an approxmate to a value of $50,000.00. At the conclusion of the school year, we will be able to thank our corporate sponsors and showcase other items of note. We will be promoting several of our provincial championships.

7.2 Web Site
- Very positive up to date. The use of the site is growing. We will soon be able to access items such as all coaches email address. Statistics will be available regarding number of participants, coaches and tournaments in each sport. There are many more areas of expansion to consider with the website.

7.3 CSSF Annual Meeting
- President Beaumont and Mo attended the meetings in Banff. It was a great opportunity to share ideas, concerns and issues with other provinces. The Federal minister of sport attended and stated that they are very interested in a National high school sport week. The CSSF now has a part time staff person. Right now all members of the CSSF are volunteers (ie: Executive Directors of each province)

7.4 Sport Legacy Trust Application
- Morris is looking into creating a mega database or on-line Hall of Fame to celebrate the history of our championships, athletes and schools. He is also working with the Legion Sport Camps for support to build a weight training building

MOTION: That the Sport Legacy Trust Application be approved. The first priority would be the "On-line Hall of Fame" and the second priority, the weight training building at the Legion Sports Camp. These projects should be priorities in our game plan.

Moved: Jan Waters/Dale Ready CARRIED

7.5 Sport Manitoba
- Refer to 4.2

7.6 Summits
- Refer to 4.3

Sponsorship update - Manitoba Hydro will be sponsoring "Sportsmanship Banners" for Volleyball. They will also be the major sponsor of the AGM. Boston Pizza is the title sponsor for Volleyball Championship including donating pizza for the "AAAA" Final Four luncheon, press conference and volunteers, as well special contests. McDonald's increased their involvement to include the Junior Varsity provincial volleyball championships. We are also looking at some agricultural companies.

8.0 Board Re-Structuring
A proposal was emailed and faxed to the board to consider board re-structuring. The process will be to present this motion to the 2003 AGM and if it passes, to be implemented in September 2004. Fred Kelesnik feels that we need more rural reps due to the "A", "AA" and "AAA" classifications being largely rural. We received a request to consider a representative from the Member of Council of School Leaders (Principals). Much discussion centered around ensuring that 'teachers' and volunteers be represented, since they have direct contact with the athletes. It was felt that it is important to have a member from the Principals Association to ensure that administrators are kept informed.

President Beaumont is referring this back to management committee.

9.0 New Business

9.1 Murdoch McKay letter of appeal (RE: Garden Valley)

MOTION: To uphold the appeal from Murdoch Mckay.

Moved by: Mark Diboll/Murray Brown CARRIED

-As a follow up to this letter, the situation of Winkler being a "AAAA" school and their travel concerns vs Winnipeg zone travel was discussed.

9.2 Letter from Margaret Barbour was received, to change the date of Cross Country Provincials

MOTION: That the MHSAA move the Cross Country Running championships date to the same weekend as the rural soccer championships.

Moved: Cam Kelbert/Tom Johnson CARRIED

9.3 Upcoming board representatives for Volleyball
-Carey confirmed the board representation for the upcoming volleyball provincials and reminded them of their responsibilities.

9.4 Manitoba Basketball Hall of Fame

MOTION: That the MHSAA support the Basketball Hall of Fame up to $1000.00. Morris to explore opportunities.

Moved: Dale Ready/Tom Johnson CARRIED

9.6 Letter from College Louis Riel regarding the age of Junior Varsity. This was received as information.

Next meeting:
Friday, February 21, 2003 at 9:30am

10.0 Adjournment